Chemical Inventory Template

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Purpose

This chemical inventory template helps you track all hazardous materials on your ranch or farm operation. Maintaining an accurate chemical inventory is essential for:

Emergency response (fire department, EMS need to know what's on site)
Proper storage and segregation
Ensuring required PPE is available
Managing SDS (Safety Data Sheet) documentation
Regulatory compliance
Insurance requirements
Employee safety training

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Instructions for Use

Initial Setup

Walk through your entire operation and document all chemicals
Include everything: pesticides, fuels, veterinary products, cleaners, etc.
Record current quantities and storage locations
Note expiration dates where applicable
Gather SDS for each product

Ongoing Maintenance

Update when new products are purchased
Update when products are used up or disposed
Review quarterly for accuracy
Remove entries for products no longer on site
Share updated inventory with local fire department annually

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Chemical Inventory Master List

Section 1: Pesticides (Including Herbicides, Insecticides, Fungicides)

Product Name	Active Ingredient(s)	EPA Reg. No.	Signal Word	Quantity	Unit	Storage Location	SDS on File	Expiration	Date Acquired	Notes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes
							[ ] Yes

WARNING = Moderately toxic
CAUTION = Slightly toxic

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Section 2: Fuels and Petroleum Products

Type	Unit	SDS on File	Secondary Containment
Diesel	gal	[ ] Yes	[ ] Yes [ ] No
Gasoline	gal	[ ] Yes	[ ] Yes [ ] No
Propane	gal	[ ] Yes	[ ] Yes [ ] No
Motor Oil	qt	[ ] Yes	[ ] Yes [ ] No
Hydraulic Fluid	gal	[ ] Yes	[ ] Yes [ ] No
Gear Oil	qt	[ ] Yes	[ ] Yes [ ] No
2-Cycle Mix	gal	[ ] Yes	[ ] Yes [ ] No
		[ ] Yes	[ ] Yes [ ] No
		[ ] Yes	[ ] Yes [ ] No
		[ ] Yes	[ ] Yes [ ] No

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Section 3: Fertilizers and Soil Amendments

Product Name	Type	N-P-K or Analysis	Quantity	Unit	Storage Location	SDS on File	Notes
						[ ] Yes
						[ ] Yes
						[ ] Yes
						[ ] Yes
						[ ] Yes
						[ ] Yes

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Section 4: Veterinary Products

Type	Refrigeration Required	SDS on File
Antibiotic	[ ] Yes	[ ] Yes
Dewormer	[ ] Yes	[ ] Yes
Vaccine	[ ] Yes	[ ] Yes
Pour-On	[ ] Yes	[ ] Yes
Injectable	[ ] Yes	[ ] Yes
	[ ] Yes	[ ] Yes
	[ ] Yes	[ ] Yes
	[ ] Yes	[ ] Yes

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Section 5: Cleaning and Maintenance Chemicals

Product Name	Type	Quantity	Unit	Storage Location	SDS on File	Notes
	Disinfectant				[ ] Yes
	Degreaser				[ ] Yes
	Solvent				[ ] Yes
	Acid Cleaner				[ ] Yes
	Alkali Cleaner				[ ] Yes
					[ ] Yes
					[ ] Yes
					[ ] Yes

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Section 6: Shop Chemicals

Product Name	Type	Quantity	Unit	Storage Location	SDS on File	Notes
	Brake Cleaner				[ ] Yes
	Carburetor Cleaner				[ ] Yes
	Starting Fluid				[ ] Yes
	Penetrating Oil				[ ] Yes
	Antifreeze				[ ] Yes
	Battery Acid				[ ] Yes
	Welding Gas				[ ] Yes
	Acetylene				[ ] Yes
					[ ] Yes
					[ ] Yes

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Section 7: Compressed Gases

Gas Type	SDS on File	Secured Upright
Propane	[ ] Yes	[ ] Yes
Oxygen	[ ] Yes	[ ] Yes
Acetylene	[ ] Yes	[ ] Yes
Argon	[ ] Yes	[ ] Yes
CO2	[ ] Yes	[ ] Yes
Nitrogen	[ ] Yes	[ ] Yes
	[ ] Yes	[ ] Yes

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Section 8: Miscellaneous Hazardous Materials

Product Name	Type/Category	Hazard Class	Quantity	Unit	Storage Location	SDS on File	Notes
						[ ] Yes
						[ ] Yes
						[ ] Yes
						[ ] Yes
						[ ] Yes

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Storage Location Map

Use this section to create a simple map of where chemicals are stored on your property.

Storage Areas

Location Code	Description	Building/Area	What's Stored
A
B
C
D
E
F
G
H

Sketch Map

Draw a simple map of your property showing storage locations. Include:

Buildings and structures
Storage areas (labeled with location codes)
Access roads
Water sources
Property boundaries

This map should be shared with your local fire department.

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Chemical Storage Compatibility Guide

Do Not Store Together

Chemical Type	Keep Away From
Acids	Bases, oxidizers, organics
Bases (alkalis)	Acids, metals, organics
Oxidizers	Flammables, organics, reducing agents
Flammables	Oxidizers, heat sources, ignition sources
Water-reactive	Water, moist air
Pesticides	Food, feed, seed

Minimum Separation Distances

Combination	Minimum Distance
Pesticides from food/feed	Separate building or locked cabinet
Oxidizers from flammables	20 feet
Compressed gas cylinders	Secured, away from traffic
Propane from buildings	Per local fire code (typically 10+ feet)

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Emergency Information Summary

Total Quantities (for emergency responders)

Complete this summary and post in a visible location. Share with local fire department.

Category	Total Quantity	Maximum at Any Time
Diesel Fuel
Gasoline
Propane
Pesticides (total gallons/pounds)
Anhydrous Ammonia
Other Flammables
Compressed Gases

Emergency Contacts

Contact	Name	Phone Number
Property Owner
Manager/Foreman
Local Fire Department
Poison Control		1-800-222-1222
CHEMTREC (spill emergency)		1-800-424-9300
Texas Commission on Environmental Quality
Veterinarian

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SDS File Location

All employees should know where to find SDS documents.

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Inventory Review Log

Review Date	Reviewed By	Changes Made	Notes

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Annual Tasks

Beginning of Year

[ ] Complete full inventory walk-through
[ ] Update all quantities
[ ] Check expiration dates
[ ] Dispose of expired products properly
[ ] Verify all SDS are current (within 3 years)
[ ] Share updated inventory with fire department

Quarterly

[ ] Verify inventory accuracy
[ ] Check storage conditions
[ ] Reorder supplies as needed
[ ] Update quantities

When Purchasing New Products

[ ] Add to inventory immediately
[ ] Obtain and file SDS
[ ] Verify proper storage location
[ ] Brief employees on new product hazards

When Disposing of Products

[ ] Remove from inventory
[ ] Document disposal method
[ ] Follow proper disposal procedures

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Regulatory Considerations

Reporting Thresholds

Certain chemicals above specific quantities require reporting under various regulations. Consult with your county extension agent or environmental consultant if you store large quantities of:

Anhydrous ammonia (any amount for fertilizer use)
Propane (over 10,000 pounds)
Diesel fuel (over 1,320 gallons aggregate aboveground)
Gasoline (over 1,320 gallons aggregate aboveground)
Extremely hazardous substances (varies by chemical)

Texas Specific

Texas Commission on Environmental Quality (TCEQ) requirements
Texas Department of Agriculture pesticide regulations
Local fire marshal requirements

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Tips for Maintaining Your Inventory

Make it a habit - Update inventory whenever you buy or use chemicals
Keep it simple - Don't overcomplicate; a working simple system beats a perfect unused one
Make it accessible - Keep in a location where it will actually be updated
Train everyone - All workers should know how to read and update the inventory
Use technology - Consider spreadsheet or app versions for easier updating
Annual cleanout - Dispose of products you no longer use
Minimize inventory - Only keep what you actually need

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Chemical Inventory Template v1.0

"Knowing what chemicals you have and where they are is the foundation of chemical safety."

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Spill Response Kit Checklist
SDS Organization System
Chemical Storage Requirements