Emergency Action Plan Template

Ranch Emergency Preparedness and Response Plan

Customize this template for your specific ranch operation. Review and update annually or when significant changes occur.

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SECTION 1: RANCH INFORMATION

Property Identification

Access Information

Directions for Emergency Responders

From nearest highway: _____________________________________________

________________________________________________________________

________________________________________________________________

Landmarks: _____________________________________________________

________________________________________________________________

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SECTION 2: EMERGENCY CONTACTS

Emergency Services

Ranch Contacts

Utility Emergencies

Other Critical Contacts

SECTION 3: PERSONNEL ROSTER

Employees and Family Members

Training Levels Legend

• L1: Basic first aid only
• L2: First aid + CPR/AED
• L3: Advanced (First Responder, EMT, etc.)

SECTION 4: EMERGENCY EQUIPMENT LOCATIONS

First Aid Stations

Vehicle First Aid Kits

Fire Safety Equipment

Emergency Communication Equipment

SECTION 5: HAZARD IDENTIFICATION

On-Site Hazards

SDS/Chemical Information Location

Location of Safety Data Sheets: ___________________________________

Chemical inventory location: ______________________________________

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SECTION 6: EMERGENCY RESPONSE PROCEDURES

Medical Emergency Response

• [ ] Identify hazards that could harm you or others
• [ ] Note number of victims
• [ ] Check breathing
• [ ] Check for severe bleeding
• [ ] Identify nature of injury
• [ ] Provide: Location, nature of emergency, number of victims
• [ ] Send someone to meet responders at entrance
• [ ] Maintain airway
• [ ] Begin CPR if needed
• [ ] Treat for shock
• [ ] Don't move unless necessary
• [ ] Provide information to EMS
• [ ] Complete incident report

Fire Emergency Response

• Evacuate - Get all personnel out
• Call - Dial 911
• Fight - Only if small and safe to do so
• Account - Verify all personnel evacuated
• Aim at base of fire
• Squeeze the handle
• Sweep side to side
• Secondary: ________________________________________________

Severe Weather Response

• Designated shelter locations: ________________________________
• Stay away from windows, doors, outside walls
• Protect head and neck
• Account for all personnel
• Stay away from tall objects, metal, water
• If caught outside: crouch low, minimize ground contact
• Wait 30 minutes after last thunder to resume work
• Never drive through flowing water
• Low-lying areas to avoid: ___________________________________
• Designated high ground locations: ____________________________
• Provide shade and water
• Monitor workers for symptoms
• Reduce work intensity
• Heat illness response kit location: ___________________________

Hazardous Material Incident

• Identify - Determine chemical if safe to do so
• Notify - Call 911 and report chemical involved
• Isolate - Keep others away from area
• Decontaminate - If exposed, remove clothing, flush with water

Livestock Emergency

• Move slowly toward escape route
• Don't turn your back or run
• Use sorting stick or paddle if available
• Get behind sturdy barrier
• Assess injuries
• Control bleeding
• Call for help
• Contain/remove aggressive animal

SECTION 7: EVACUATION PROCEDURES

Evacuation Signals

Assembly Points

Accountability Process

• All personnel proceed to assembly point
• Supervisor/designee takes roll call
• Report any missing persons to emergency coordinator
• Do not re-enter until all clear given

Personnel Accountability Roster

SECTION 8: COMMUNICATION PLAN

Internal Communication

• Channel 2: ______________ (Emergency)
• Channel 3: ______________ (Equipment)

External Communication

• Nature of emergency
• Number of injured
• Hazards present
• Gate codes and access information
• Owner/Manager
• Insurance company
• Workers' compensation carrier
• Family members of injured

SECTION 9: POST-EMERGENCY PROCEDURES

Immediate Actions

• [ ] Make sure scene is safe
• [ ] Provide continued medical care as needed
• [ ] Secure the area
• [ ] Preserve evidence
• [ ] Begin documentation

Documentation Requirements

• [ ] Complete incident report within 24 hours
• [ ] Photograph scene (if appropriate)
• [ ] Obtain witness statements
• [ ] Record all treatments provided
• [ ] Document timeline of events

Notifications

Investigation

• [ ] Identify root cause
• [ ] Document contributing factors
• [ ] Develop corrective actions
• [ ] Implement changes
• [ ] Update emergency plan as needed

SECTION 10: TRAINING AND DRILLS

Required Training

Drill Documentation

SECTION 11: PLAN MAINTENANCE

Annual Review Checklist

• [ ] All contact information verified
• [ ] Personnel roster updated
• [ ] Equipment locations verified
• [ ] Equipment inspected and functional
• [ ] Procedures reviewed and updated
• [ ] Training requirements met
• [ ] Drills conducted
• [ ] All employees have reviewed plan

Review History

Approval

ATTACHMENTS

Include with this plan:

• [ ] Property map with key locations marked
• [ ] Building floor plans with evacuation routes
• [ ] Equipment inventory list
• [ ] Chemical inventory and SDSs
• [ ] Personnel medical information (secured separately)
• [ ] Insurance policy information
• [ ] Mutual aid agreements
• [ ] Contractor emergency information

Template ID: 7.5.5 Category: Health & First Aid Tools Last Updated: January 2026 Review and update this plan annually