Emergency Contact Card Template

Printable Emergency Information Cards for Ranch Operations

Use these templates to create emergency contact cards for all ranch workers, vehicles, and locations. Print on cardstock or laminate for durability.

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Personal Emergency Contact Card

``` ┌─────────────────────────────────────────────────┐ │ EMERGENCY CONTACT CARD │ │ │ │ Name: _____________________________________ │ │ │ │ Phone: ____________________________________ │ │ │ │ Blood Type: _______ Allergies: ____________ │ │ │ │ Emergency Contact: ________________________ │ │ │ │ Contact Phone: ____________________________ │ │ │ │ Medical Conditions: _______________________ │ │ │ └─────────────────────────────────────────────────┘ ```

Back of Card

``` ┌─────────────────────────────────────────────────┐ │ EMERGENCY NUMBERS │ │ │ │ 911 - Emergency Services │ │ │ │ Poison Control: 1-800-222-1222 │ │ │ │ Ranch Office: ____________________________ │ │ │ │ Nearest Hospital: ________________________ │ │ │ │ Hospital Phone: __________________________ │ │ │ │ Ranch GPS: _______________________________ │ │ │ └─────────────────────────────────────────────────┘ ```

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Vehicle Emergency Card

┌─────────────────────────────────────────────────────────────────┐ │ RANCH EMERGENCY INFORMATION │ │ │ │ RANCH NAME: _______________________________________________ │ │ │ │ PHYSICAL ADDRESS: │ │ ____________________________________________________________ │ │ │ │ GPS COORDINATES: __________________________________________ │ │ │ │ NEAREST CROSS ROADS: ______________________________________ │ │ │ ├──────────────────────────────────────────────────────────────────┤ │ EMERGENCY NUMBERS │ │ │ │ Emergency Services: 911 │ │ Poison Control: 1-800-222-1222 │ │ Ranch Main: ____________________ │ │ Ranch Owner Cell: ____________________ │ │ Foreman/Manager: ____________________ │ │ Local Sheriff (non-emergency): ____________________ │ │ Nearest Hospital: ____________________ │ │ Hospital Address: ____________________ │ │ Veterinarian: ____________________ │ │ Electric Company: ____________________ │ │ │ ├──────────────────────────────────────────────────────────────────┤ │ INSURANCE INFORMATION │ │ │ │ Carrier: _________________________________________________ │ │ Policy #: ________________________________________________ │ │ Claims Phone: ____________________________________________ │ │ │ ├──────────────────────────────────────────────────────────────────┤ │ DIRECTIONS TO RANCH ENTRANCE: │ │ ____________________________________________________________ │ │ ____________________________________________________________ │ │ ____________________________________________________________ │ │ │ └─────────────────────────────────────────────────────────────────┘ ```

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Main Office/Barn Posting Card

┌─────────────────────────────────────────────────────────────────────────┐ │ │ │ ★ EMERGENCY INFORMATION ★ │ │ │ │═══════════════════════════════════════════════════════════════════════ │ │ │ │ RANCH: ___________________________________________________________ │ │ │ │ ADDRESS: _________________________________________________________ │ │ │ │ GPS COORDINATES: _________________________________________________ │ │ │ │═══════════════════════════════════════════════════════════════════════ │ │ │ │ EMERGENCY NUMBERS │ │ │ │ ┌─────────────────────────────────────────────────────────────────┐ │ │ │ POLICE/FIRE/MEDICAL EMERGENCY: 911 │ │ │ └─────────────────────────────────────────────────────────────────┘ │ │ │ │ Poison Control Center: 1-800-222-1222 │ │ Texas Poison Center Network: 1-800-764-7661 │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ RANCH CONTACTS │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Owner: ________________________ Phone: _______________________ │ │ │ │ Manager: ______________________ Phone: _______________________ │ │ │ │ Foreman: ______________________ Phone: _______________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ LOCAL SERVICES │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Sheriff (non-emergency): ______________________________________ │ │ │ │ Fire Department: ______________________________________________ │ │ │ │ Nearest Hospital: _____________________________________________ │ │ Hospital Address: _____________________________________________ │ │ Hospital Phone: _______________________________________________ │ │ │ │ Ambulance Service: ____________________________________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ UTILITIES & SERVICES │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Electric Company: _____________________________________________ │ │ Emergency Line: _______________________________________________ │ │ │ │ Gas Company: __________________________________________________ │ │ │ │ Veterinarian: _________________________________________________ │ │ After-Hours Vet: ______________________________________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ INSURANCE │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Workers Comp Carrier: _________________________________________ │ │ Policy Number: ________________________________________________ │ │ Claims Phone: _________________________________________________ │ │ │ │ Property Insurance: ___________________________________________ │ │ Policy Number: ________________________________________________ │ │ Claims Phone: _________________________________________________ │ │ │ │═══════════════════════════════════════════════════════════════════════ │ │ │ │ FIRST AID KIT LOCATION: ______________________________________ │ │ │ │ AED LOCATION: ________________________________________________ │ │ │ │ FIRE EXTINGUISHER LOCATIONS: _________________________________ │ │ │ │═══════════════════════════════════════════════════════════════════════ │ │ │ │ DIRECTIONS FOR EMERGENCY RESPONDERS: │ │ ________________________________________________________________ │ │ ________________________________________________________________ │ │ ________________________________________________________________ │ │ │ │ GATE CODE (if applicable): ____________________________________ │ │ │ │═══════════════════════════════════════════════════════════════════════ │ │ │ │ Last Updated: ___________________ Updated By: __________________ │ │ │ └─────────────────────────────────────────────────────────────────────────┘ ```

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Worker Medical Information Card

┌─────────────────────────────────────────────────────────────────────────┐ │ CONFIDENTIAL MEDICAL INFORMATION │ │ │ │ Employee Name: ____________________________________________________ │ │ │ │ Date of Birth: ___________________ Blood Type: ___________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ EMERGENCY CONTACTS │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Primary Contact: __________________________________________________ │ │ Relationship: _____________________ Phone: _______________________ │ │ │ │ Secondary Contact: ________________________________________________ │ │ Relationship: _____________________ Phone: _______________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ ALLERGIES │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ [ ] No Known Allergies │ │ │ │ Medication Allergies: _____________________________________________ │ │ ___________________________________________________________________ │ │ │ │ Food Allergies: ___________________________________________________ │ │ │ │ Insect Sting Allergy: [ ] Yes [ ] No Severity: _________________ │ │ EpiPen Required: [ ] Yes [ ] No Location: ______________________ │ │ │ │ Other Allergies: __________________________________________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ MEDICAL CONDITIONS │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ [ ] Heart Condition: ______________________________________________ │ │ [ ] Diabetes - Type: _________ Insulin: [ ] Yes [ ] No │ │ [ ] Seizure Disorder: _____________________________________________ │ │ [ ] Asthma: _______________________________________________________ │ │ [ ] High Blood Pressure: __________________________________________ │ │ [ ] Pacemaker/Defibrillator: ______________________________________ │ │ [ ] Other: ________________________________________________________ │ │ ___________________________________________________________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ CURRENT MEDICATIONS │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Medication Dose Frequency Purpose │ │ _______________ __________ ______________ ________________ │ │ _______________ __________ ______________ ________________ │ │ _______________ __________ ______________ ________________ │ │ _______________ __________ ______________ ________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ PHYSICIAN INFORMATION │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Primary Care Doctor: ______________________________________________ │ │ Phone: _________________________ Fax: ____________________________ │ │ │ │ Preferred Hospital: _______________________________________________ │ │ │ │ Health Insurance: ________________ ID #: _________________________ │ │ Group #: _________________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ SPECIAL INSTRUCTIONS │ │ ───────────────────────────────────────────────────────────────── │ │ ___________________________________________________________________ │ │ ___________________________________________________________________ │ │ ___________________________________________________________________ │ │ │ │ ───────────────────────────────────────────────────────────────── │ │ │ │ Employee Signature: ______________________ Date: __________________ │ │ │ │ Date Last Updated: ________________________________________________ │ │ │ └─────────────────────────────────────────────────────────────────────────┘ ```

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Gate/Entry Point Card

┌─────────────────────────────────────────────────────────────┐ │ │ │ EMERGENCY RESPONDERS │ │ │ │ Property Name: ______________________________________ │ │ │ │ 911 Address: ________________________________________ │ │ ____________________________________________________ │ │ │ │ GPS: _______________________________________________ │ │ │ │ Gate Code: _________________________________________ │ │ │ │ Owner Contact: _____________________________________ │ │ │ │ ──────────────────────────────────────────────────── │ │ │ │ HAZARDS ON PROPERTY: │ │ [ ] Livestock [ ] Dogs │ │ [ ] Electric Fence [ ] Propane Tanks │ │ [ ] Chemical Storage │ │ Other: _____________________________________________ │ │ │ │ ──────────────────────────────────────────────────── │ │ │ │ Main Buildings: _______ miles from gate │ │ Direction: _________________________________________ │ │ │ └─────────────────────────────────────────────────────────────┘ ```

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Digital Contact Distribution

Cell Phone Contact Group Setup

Create an "EMERGENCY" contact group with these entries:

ICE (In Case of Emergency) Contacts

Program phones with "ICE" prefix:

• ICE - Wife
• ICE - Husband
• ICE - Parent
• ICE - Son/Daughter

Implementation Checklist

Initial Setup

• [ ] Complete Personal Cards for all workers
• [ ] Create Vehicle Cards for all ranch vehicles
• [ ] Post Main Office Cards in all buildings
• [ ] Collect Worker Medical Information (secure storage)
• [ ] Install Gate Entry Cards at all access points
• [ ] Program cell phones with emergency contacts
• [ ] Distribute digital contact information

Ongoing Maintenance

• [ ] Review and update quarterly
• [ ] Collect new employee information immediately
• [ ] Update when phone numbers change
• [ ] Verify GPS coordinates annually
• [ ] Replace damaged or weathered cards
• [ ] Update hospital/service information as needed

Distribution Record

Tool ID: 7.5.2 Category: Health & First Aid Tools Last Updated: January 2026 Part of the Texas Ranch Safety Tool Series