First Aid Training Record

Employee Safety Training Documentation System

Use these forms to track first aid and emergency response training for all ranch personnel. Maintain records for the duration of employment plus 3 years.

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INDIVIDUAL TRAINING RECORD

Employee Information

Field	Entry
Employee Name	_________________________________
Employee ID/SSN (last 4)	_________________________________
Job Title	_________________________________
Department/Area	_________________________________
Hire Date	_________________________________
Supervisor	_________________________________

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First Aid Training

Course	Provider	Date	Expiration	Certificate #	Verified By
Basic First Aid	_________	_____	_____	_________	_________
First Aid Refresher	_________	_____	_____	_________	_________
First Aid Refresher	_________	_____	_____	_________	_________
First Aid Refresher	_________	_____	_____	_________	_________

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CPR Training

Course	Provider	Date	Expiration	Certificate #	Verified By
CPR/AED	_________	_____	_____	_________	_________
CPR Recertification	_________	_____	_____	_________	_________
CPR Recertification	_________	_____	_____	_________	_________
CPR Recertification	_________	_____	_____	_________	_________

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Stop the Bleed / Trauma Training

Course	Provider	Date	Expiration	Certificate #	Verified By
Stop the Bleed	_________	_____	_____	_________	_________
Tourniquet Training	_________	_____	_____	_________	_________
Trauma First Aid	_________	_____	_____	_________	_________

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Advanced Training

Course	Provider	Date	Expiration	Certificate #	Verified By
Wilderness First Aid	_________	_____	_____	_________	_________
First Responder	_________	_____	_____	_________	_________
EMT	_________	_____	_____	_________	_________
Other: _________	_________	_____	_____	_________	_________

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Ranch-Specific Safety Training

Topic	Trainer	Date	Hours	Score/Pass	Initials
New Employee Safety Orientation	_______	_____	____	______	_____
Heat Illness Prevention	_______	_____	____	______	_____
Cold Weather Safety	_______	_____	____	______	_____
Snakebite Response	_______	_____	____	______	_____
Allergic Reaction/EpiPen	_______	_____	____	______	_____
Livestock Injury Response	_______	_____	____	______	_____
Equipment Emergency Shutdown	_______	_____	____	______	_____
Emergency Communication	_______	_____	____	______	_____
First Aid Kit Locations	_______	_____	____	______	_____
AED Location/Use	_______	_____	____	______	_____

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Annual Refresher Training Log

Year	Topic	Date	Trainer	Hours	Initials
2024	________________	_____	_______	____	_____
2024	________________	_____	_______	____	_____
2025	________________	_____	_______	____	_____
2025	________________	_____	_______	____	_____
2026	________________	_____	_______	____	_____
2026	________________	_____	_______	____	_____

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Training Acknowledgment

|------|--------------------|---------------------| | _____ | __________________ | ___________________ | | _____ | __________________ | ___________________ | | _____ | __________________ | ___________________ |

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RANCH-WIDE TRAINING ROSTER

Current Certification Status

Employee Name	Position	FA Cert	FA Exp	CPR Cert	CPR Exp	STB	Advanced
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________
_____________	________	[ ]	_____	[ ]	_____	[ ]	________

CPR = CPR/AED Certification
STB = Stop the Bleed

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Expiration Alert System

|----------|--------------|-----------------|-----------------| | ________ | ____________ | _______________ | [ ] Scheduled | | ________ | ____________ | _______________ | [ ] Scheduled | | ________ | ____________ | _______________ | [ ] Scheduled | | ________ | ____________ | _______________ | [ ] Scheduled |

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TRAINING SESSION DOCUMENTATION

Group Training Session Record

Field	Entry
Training Topic	_________________________________
Date	_________________________________
Start Time	_________________________________
End Time	_________________________________
Total Hours	_________________________________
Location	_________________________________
Trainer Name	_________________________________
Trainer Credentials	_________________________________

Training Content Covered

Topic	Covered	Duration
__________________________	[ ]	_______
__________________________	[ ]	_______
__________________________	[ ]	_______
__________________________	[ ]	_______
__________________________	[ ]	_______
__________________________	[ ]	_______

Materials Used

[ ] Presentation slides
[ ] Handouts
[ ] Videos
[ ] Hands-on demonstration
[ ] Practice equipment (manikins, AED trainers, etc.)
[ ] Written assessment
[ ] Skills assessment
[ ] Other: _______________________________

Print Name	Signature	Employee ID	Department
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________
__________	_________	___________	__________

Trainer Certification

|-------|-------| | Trainer Signature | _________________________________ | | Date | _________________________________ |

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TRAINING REQUIREMENTS BY POSITION

Minimum Training Requirements Matrix

Position	Basic FA	CPR/AED	STB	Heat	Cold	Snake	Other
Owner/Manager	REQ	REQ	REQ	REQ	REQ	REQ	Wilderness FA recommended
Foreman/Supervisor	REQ	REQ	REQ	REQ	REQ	REQ	First Responder recommended
Full-Time Worker	REQ	REQ	REC	REQ	REQ	REQ
Part-Time Worker	REQ	REC	REC	REQ	REQ	REQ
Seasonal Worker	REQ	REC	OPT	REQ	REQ	REQ
Family Member	REC	REC	REC	REQ	REQ	REQ	Youth safety for minors

REC = Recommended
OPT = Optional

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ANNUAL TRAINING PLAN

Training Calendar

Month	Training Topic	Target Audience	Trainer	Status
January	Cold Weather Safety Review	All	_______	[ ]
February	CPR Recertification	Due employees	External	[ ]
March	First Aid Recertification	Due employees	External	[ ]
April	Snakebite/Animal Safety	All	_______	[ ]
May	Heat Illness Prevention	All	_______	[ ]
June	Stop the Bleed Refresher	All	_______	[ ]
July	Heat Illness Refresher	All	_______	[ ]
August	Emergency Drill	All	_______	[ ]
September	First Aid Kit Review	All	_______	[ ]
October	New Equipment Safety	Operators	_______	[ ]
November	Winter Prep Safety	All	_______	[ ]
December	Annual Safety Review	All	_______	[ ]

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APPROVED TRAINING PROVIDERS

External Providers

Provider	Contact	Phone	Courses Offered
American Red Cross	_______	_______	FA, CPR, AED
American Heart Association	_______	_______	CPR, AED
Local Hospital	_______	_______	Various
County Extension	_______	_______	Agricultural safety
Community College	_______	_______	FA, CPR, EMT
_________________	_______	_______	__________

Qualified Internal Trainers

Name	Certifications	Topics Authorized	Cert Expiration
_____	_____________	_________________	_______________
_____	_____________	_________________	_______________
_____	_____________	_________________	_______________

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TRAINING DOCUMENTATION CHECKLIST

For Each Training Session

[ ] Training topic and date documented
[ ] Trainer qualifications verified
[ ] Attendance sheet completed
[ ] All participants signed in
[ ] Training materials documented
[ ] Assessment results recorded (if applicable)
[ ] Certificates issued and copied
[ ] Individual records updated
[ ] Roster updated
[ ] Filed in training records

Annual Review

[ ] All individual records reviewed
[ ] Expiring certifications identified
[ ] Training calendar updated
[ ] Budget allocated for external training
[ ] New requirements identified
[ ] Previous year's training evaluated

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Form ID: 7.5.4 Category: Health & First Aid Tools Last Updated: January 2026 Retain training records for duration of employment plus 3 years

Employee Safety Training Documentation System

INDIVIDUAL TRAINING RECORD

Employee Information

First Aid Training

CPR Training

Stop the Bleed / Trauma Training

Advanced Training

Ranch-Specific Safety Training

Annual Refresher Training Log

Training Acknowledgment

RANCH-WIDE TRAINING ROSTER

Current Certification Status

Expiration Alert System

TRAINING SESSION DOCUMENTATION

Group Training Session Record

Training Content Covered

Materials Used

Trainer Certification

TRAINING REQUIREMENTS BY POSITION

Minimum Training Requirements Matrix

ANNUAL TRAINING PLAN

Training Calendar

APPROVED TRAINING PROVIDERS

External Providers

Qualified Internal Trainers

TRAINING DOCUMENTATION CHECKLIST

For Each Training Session

Annual Review

Related Articles

AED on the Ranch: Why Every Operation Should Have One

Age-Related Safety Considerations: Adapting to a Lifetime of Ranch Work

Arthritis and Joint Health: Managing Wear and Tear on the Ranch

Employee Safety Training Documentation System

INDIVIDUAL TRAINING RECORD

Employee Information

First Aid Training

CPR Training

Stop the Bleed / Trauma Training

Advanced Training

Ranch-Specific Safety Training

Annual Refresher Training Log

Training Acknowledgment

RANCH-WIDE TRAINING ROSTER

Current Certification Status

Expiration Alert System

TRAINING SESSION DOCUMENTATION

Group Training Session Record

Training Content Covered

Materials Used

Attendee Sign-In Sheet

Trainer Certification

TRAINING REQUIREMENTS BY POSITION

Minimum Training Requirements Matrix

ANNUAL TRAINING PLAN

Training Calendar

APPROVED TRAINING PROVIDERS

External Providers

Qualified Internal Trainers

TRAINING DOCUMENTATION CHECKLIST

For Each Training Session

Annual Review

Related Articles

AED on the Ranch: Why Every Operation Should Have One

Age-Related Safety Considerations: Adapting to a Lifetime of Ranch Work

Arthritis and Joint Health: Managing Wear and Tear on the Ranch