Why Keep Treatment Records?
Good treatment records pull more weight than most producers give them credit for. They protect you on food safety by making sure withdrawal times are observed. They help you spot disease patterns across the herd and figure out which treatments are actually working. They keep you square with BQA and regulatory requirements. They give your vet the history needed for better diagnosis. And for operations in marketing programs that require health documentation, solid records are the price of entry.
Individual Animal Treatment Record
| Field | Information |
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| Animal ID (Tag/Tattoo/Brand) | |
| Date of Birth | |
| Sex | |
| Breed/Color | |
| Dam ID | |
| Sire ID | |
| Purchase Date (if applicable) | |
| Source (if purchased) | |
Treatment Log
| Date | Condition/Diagnosis | Treatment Given | Dose | Route | Withdrawal Date | Treated By | Outcome |
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Vaccination History
| Date | Vaccine | Lot # | Route/Site | Given By |
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Deworming/Parasite Control History
| Date | Product | Dose | Route | FEC Before | FEC After | Withdrawal Date |
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Notes / Special Considerations
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________
Group Treatment Record
| Field | Information |
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| Group Name/Description | |
| Number of Head | |
| Location/Pasture | |
| Date Range | |
Individual Animals in Group
List all animal IDs receiving this treatment:
Treatment Details
| Field | Information |
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| Date of Treatment | |
| Reason for Treatment | |
| Product Name | |
| Manufacturer | |
| Lot Number | |
| Expiration Date | |
| Dose Given | |
| Route of Administration | [ ] SQ [ ] IM [ ] IV [ ] Oral [ ] Pour-on [ ] Other: |
| Injection Site | |
| Number of Head Treated | |
| Total Product Used | |
| Treated By | |
| Field | Information |
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| Slaughter Withdrawal (days) | |
| Milk Withdrawal (days) | |
| Date Treatment Given | |
| Earliest Sale/Slaughter Date | |
| Earliest Milk Use Date | |
Follow-Up
| Field | Information |
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| Retreat Date (if needed) | |
| Retreat Protocol | |
| Outcome Assessment Date | |
| Outcome | [ ] Recovered [ ] Improved [ ] No Change [ ] Worsened [ ] Died |
| Notes | |
Quick Treatment Reference Sheet
Common Antibiotics and Withdrawals
| Product | Common Dose | Route | Typical Withdrawal |
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| LA-200 (oxytetracycline) | 4.5 mL/100 lb | IM/SQ | 28 days |
| Draxxin (tulathromycin) | 1.1 mL/100 lb | SQ | 18 days |
| Nuflor (florfenicol) | 6 mL/100 lb | IM/SQ | 28-38 days |
| Excede (ceftiofur) | 1.5 mL/100 lb | SQ | 13 days |
| Baytril 100 (enrofloxacin) | 5.7 mL/100 lb | SQ | 28 days |
| Micotil (tilmicosin) | 1.5 mL/100 lb | SQ | 28 days |
| Zactran (gamithromycin) | 2 mL/110 lb | SQ | 35 days |
Common Dewormers and Withdrawals
| Product | Common Dose | Route | Typical Withdrawal |
|---|
| Ivomec (ivermectin) Injectable | 1 mL/110 lb | SQ | 35 days |
| Dectomax (doramectin) Injectable | 1 mL/110 lb | SQ/IM | 35 days |
| Cydectin (moxidectin) Injectable | 1 mL/110 lb | SQ | 0 days |
| Safe-Guard (fenbendazole) Drench | Per label | Oral | 8 days |
| Valbazen (albendazole) | Per label | Oral | 27 days |
| Prohibit (levamisole) | Per label | Oral | 2 days |
Anti-Inflammatory Products
| Product | Common Dose | Route | Typical Withdrawal |
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| Banamine (flunixin) | 1.1-2.2 mL/100 lb | IV | 4 days |
| Meloxicam | Per label | Oral/IV | 21 days |
| Dexamethasone | 1-2 mL/100 lb | IM/IV | 0 days |
Treatment Decision Documentation
Pre-Treatment Assessment
| Question | Response |
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| What symptoms are observed? | |
| How many animals affected? | |
| When did symptoms start? | |
| Temperature (if taken) | |
| Is this a new problem or recurring? | |
| Any recent changes (feed, location, new animals)? | |
Treatment Selection Rationale
| Question | Response |
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| Why was this treatment chosen? | |
| Was veterinarian consulted? | [ ] Yes [ ] No |
| Is this an approved use (on-label)? | [ ] Yes [ ] No |
| If off-label, VCPR in place? | [ ] Yes [ ] N/A |
Monthly Treatment Summary
Month: _____________ Year: _____________
| Disease/Condition | Number of Cases | Products Used | Total Cost | Outcomes |
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| Respiratory | | | | |
| Scours | | | | |
| Pinkeye | | | | |
| Foot Rot | | | | |
| Parasites | | | | |
| Reproductive | | | | |
| Injury | | | | |
| Other: | | | | |
| TOTALS | | | | |
Animals Currently Under Withdrawal
| Animal ID | Product Given | Treatment Date | Withdrawal Ends | Notes |
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Drug Inventory Log
Current Inventory
| Product | Lot # | Expiration | Quantity | Storage Location |
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Purchase Record
| Date | Product | Quantity | Lot # | Supplier | Cost |
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| Date | Reason for Contact | Veterinarian | Recommendations | Cost |
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Record Keeping Best Practices
What to Record
Every treatment should capture the date and time, animal identification, product name and manufacturer, lot number and expiration date, dose administered, route and site of administration, person who gave the treatment, calculated withdrawal dates, and the follow-up outcome.
Common Recording Mistakes to Avoid
The biggest problems show up when treatments aren't recorded promptly. Lot numbers get left off. Withdrawal dates get calculated wrong. Nobody writes down needle sizes and changes. Untreated animals in group treatments don't get documented. And veterinary consultations go unrecorded. Any of these gaps can come back to bite you.
Retention Requirements
BQA requires you to keep treatment records for a minimum of 2 years. Some marketing programs require records for the lifetime of the animal. As a general best practice, keep everything indefinitely for reference.
Emergency Treatment Documentation
Even when you're treating in an emergency, documentation matters. Immediately jot down the animal ID, product used, and dose. Complete the full record within 24 hours. Calculate the withdrawal period right away and flag that animal as under withdrawal so nothing slips through the cracks.
Treatment Record Form | AnimalSafeRanch.com Print multiple copies for ongoing use Version 1.0 | January 2026
